Executive Assistant

Great Culture!!

Growing Investment firm is seeking an Executive Asst to support the Events team!

Responsibilities:

• Perform diverse administrative duties, including answering phones, managing files, maintaining databases, processing invoices, and scheduling meetings.
• Support to multiple professionals within the Events Team.
• Handle monthly expense reporting for team members using Concur.
• Coordinate Travel Arrangements for Events Managers
• Responsible for vendor invoicing, ensuring accurate processing and timely payments.
• Maintain organized filing systems for event documentation, ensuring records of past events are up-to-date and easily accessible.
• Manage and update the Events Calendar with scheduled events and relevant details; coordinate with the firm-wide calendar, as needed.
• Collaborate with the Events EA team to maintain inventory of branded items, event supplies, and gifts, ensuring efficient organization and tracking.
• Create event collateral such as name tags, name tents, and labels to support seamless event execution.
• Contribute to gifting ideas and sourcing for various events.
• Use Cvent, the event management platform, to assist with event surveys, RSVPs, and reporting.

Skills & Requirements:

• 2–3 years of experience as an administrative assistant; prior event management experience is a plus.
• Strong multitasking skills with exceptional attention to detail and organizational abilities.
• Proven ability to meet deadlines and effectively prioritize tasks in a fast-paced environment.
• Excellent interpersonal skills, with the ability to work both independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.