A well-established consulting firm is seeking an Office Assistant to join their team for a long-term project. This opportunity is ideal for a polished, proactive, and highly motivated administrative professional who thrives in a fast-paced, service-oriented environment. In this role, you’ll work alongside a collaborative and high-performing team, supporting day-to-day office operations and contributing to a culture of excellence. As an Office Assistant, you’ll play a key role in ensuring the smooth functioning of the office while delivering top-tier service to the team, clients, and guests.
Responsibilities
- Welcome guests and vendors with professionalism and warmth, acting as a consistent and polished representative of the office.
- Manage front-line phone coverage and route inquiries appropriately.
- Monitor conference room availability and maintain internal scheduling tools.
- Coordinate food service logistics, including internal communications, vendor management, and budget oversight.
- Support the planning and execution of recurring employee engagement activities and office-wide recognition efforts.
- Assist in creating internal-facing materials that align with company culture and engagement goals.
- Serve as a liaison with external partners to ensure the office environment is organized, well-stocked, and efficiently maintained.
- Handle day-to-day mail and delivery operations, including coordination of shipments and invoice tracking.
- Keep key administrative records up to date, including staff directories, time-off tracking, milestone dates, and shared documents.
- Contribute to company events, leadership meetings, and ad hoc initiatives that require hands-on administrative support.
- Step in to support senior leadership when needed, assisting with scheduling, materials preparation, expense submissions, and administrative follow-ups.
- Partner with HR on administrative tasks such as interview scheduling, employee onboarding, document prep, and internal reporting.
- Offer flexible administrative assistance to teams across the organization, ensuring timely support where it's needed most.
Ideal Experience
- Bachelor’s degree preferred.
- 3-5 years of experience in an administrative role within a corporate setting.
- Positive, can-do attitude with a willingness to pitch in at all levels.
- Polished, professional, and personable; committed to delivering “white glove” service and enhancing office culture.
- Reliable follow-through and strong attention to detail.
- Tech-savvy, especially in Microsoft Office, with a quick ability to learn new tools.
- Sound judgment, adaptable, and calm under pressure.
- Highly organized and accurate, with excellent time management.
- Proactive and self-directed, yet collaborative.
- Creative mindset with fresh ideas for engagement, events, and office initiatives.
- Experience with creative programs for marketing purposes.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.