An elite management consulting firm is seeking a sharp, highly polished Executive Assistant to support the team. They are looking for someone with a meticulous eye for detail, impeccable writing and proofreading skills, and the ability to anticipate needs before they arise. The firm fosters a culture of excellence, loyalty, and long-term growth. Team longevity speaks volumes—this is a place where dedication is not only appreciated but rewarded. If you're a confident communicator, thrive in fast-paced, high-expectation environments, and want to be part of something truly impactful, this could be the perfect fit.
Responsibilities
- Oversee the end-to-end client onboarding process and ensure smooth progression of all project phases.
- Initiate and track client-related activities, driving timely completion of tasks.
- Prepare, edit, format, and proofread all client-facing materials, ensuring strict adherence to firm branding standards across business development pitch books, letters, and related documents.
- Draft and refine reference call summaries and meeting transcripts based on recorded sessions.
- Develop and update member profiles for client presentations.
- Create and compile search candidate books for executive search engagements.
- Collaborate with the EVP to draft and finalize client proposals and confirmation letters.
- Conduct research as needed, link information in firm database.
- Schedule calls/meetings, manage logistics, and assemble prep materials.
- Book travel, prepare itineraries, adjust travel real-time as needed, prepare expense reports.
- Answer phones, build knowledge of companies, clients, executives, and directors.
- Manage annual updates to client profiles, BD materials, etc.
- Serve as a peer role model in work product, commitment, and professionalism.
- Adhere to firm processes to maintain the admin team’s reputation for quality execution.
- Back up other team members (vacations, heavy workloads, etc.).
- Provide administrative support for other firm initiatives, as needed
- Help management stay abreast of potential issues to ensure a happy work environment for all.
Ideal Experience
- College degree required with 5-7 years of experience supporting multiple executives in a professional environment (finance or consulting preferred) preferred.
- Proficient technical skills: MS Office, Adobe.
- Strong project management skills. Quickly identifies, organizes, and executes process steps.
- Communicates across the firm to keep people informed and projects on track Professional EA mindset: takes pride in responsibilities; requires minimal supervision
- Outstanding judgment: work product, confidentiality, business attire, and office demeanor
- Excellent written and oral communication skills; comfortable speaking with high-level executives; comfortable editing and suggesting changes. Outstanding proofreading skills, detail oriented.
- Friendly, mature, honest, impeccable integrity, punctual, dependable, and team-oriented.
- Self-motivated with a bias for action; completes work in a timely, high-quality manner.
- Smart, quick thinker; synthesizes situations and incorporates guidance.
- Confident in their abilities; comfortable asking questions, can easily change direction and shift priorities.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.