Executive Assistant

Job Title: Executive Assistant

Location: Chicago, IL – Illinois Medical District, 60612

Industry: Non-Profit

Pay: $75,000 – $85,000 annually

About Our Client:

Addison Group is partnering with a respected nonprofit organization in Chicago that is dedicated to empowering families and communities through education and support.

Job Description:

We are hiring an experienced Executive Assistant to provide high-level support to the CEO and executive leadership team. This role is integral to managing daily operations, streamlining communication, and maintaining executive schedules. The ideal candidate thrives in fast-paced environments, demonstrates professionalism, and brings exceptional organizational and administrative skills.

Key Responsibilities:

• Serve as the primary support for the CEO, including managing the calendar, scheduling meetings, and coordinating logistics.
• Draft, edit, and prepare executive communications and presentations.
• Act as a liaison between the CEO and internal/external stakeholders.
• Plan and organize meetings, events, and travel arrangements.
• Track and reconcile expense reports.
• Take minutes and compile materials for Board meetings; assist with Board relations and compliance documentation.
• Manage confidential information with discretion and professionalism.
• Support department leaders with special projects and reports as needed.

Qualifications:

• Minimum of 4 years of Executive Assistant experience, preferably supporting C-suite executives.
• Bachelor’s degree preferred; high school diploma or equivalent required.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Excellent communication, time management, and organizational skills.
• Proven ability to multitask, prioritize responsibilities, and adapt to shifting priorities.
• Experience supporting a Board of Directors is a plus.
• Must be detail-oriented and tech-savvy.
• Ability to work 100% onsite, Monday through Friday from 8:00 AM to 5:00 PM.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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