Senior Administrative Assistant

Our client, a prestigious investment firm, is seeking a Senior Administrative Assistant to support three key leaders within the Real Estate Data & Analytics division. This role plays a key part in ensuring smooth day-to-day operations, supporting team members with calendar management, travel planning, expense reporting, and overall office coordination.

Responsibilities:

• Manage complex calendars, meetings, and travel logistics (domestic/international)
• Prepare meeting materials and coordinate conference room scheduling, catering, and A/V
• Submit accurate, timely expense reports and track receipts
• Serve as a reliable point of contact for internal and external communication
• Maintain organized records, manage incoming mail, and handle confidential documents
• Support ad hoc administrative projects and foster strong relationships with key stakeholders

Qualifications:

• 5+ years of administrative support experience, with at least 1 year in financial services
• Proficiency in Microsoft Office, Adobe Acrobat, and Concur
• Strong organizational, multitasking, and communication skills
• High level of professionalism, discretion, and attention to detail
• Bachelor's degree or equivalent experience preferred

Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. In addition, the client provides complimentary lunch daily to employees. Upon successfully being hired, more details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.
Beacon Hill. Employing the Future (TM)