POSITION SUMMARY:
The Accounts Payable Lead is expected to own the full cycle of the A/P process from reception and coding of invoices to final payment. We are looking for a person that can anchor the process and the department so that the accounting team can manage the expected future growth of the organization. Develop relationships internally and externally to achieve the goals of the company and the department.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Responsible for AP email inbox and provide timely responses or actions.
- Receive and process invoices for multiple companies and currencies.
- Codes invoices to the appropriate GL account, cost center, AFE and company.
- Run weekly aging reports and follow up on outstanding invoices.
- Process weekly check run for multiple companies and currencies.
- Work with external vendors for any invoice corrections.
- Maintains various accounting schedules as directed.
- Manages approval flow of invoices.
- Handle month end AP close. Run reports and KPIs.
- Provide reports and invoices for auditors every quarter. Work closely with the accounting team to ensure all selections are received.
- Work with Internal teams locally & abroad to ensure all invoices are coded and routed properly and paid on time.
- Assist with withholding tax certificate request and provide necessary documentation.
- Various AP special projects and research.
- Admin for Concur employee expense reports and assist employees with questions.
- Create and maintain AP desk procedures.
- Performs other duties and services to ensure a successful project(s) is delivered and client is satisfied.
- Maintains excellent attendance and punctuality.
EDUCATION & REQUIRED EXPERIENCE
- 3-5 years business experience in general accounting and/or accounts payable
- Oil and gas preferred.
- International/Foreign currency experience
- Understanding of foreign withholding tax and VAT
- Worked for a publicly traded company and has a strong understanding of SOX controls and segregation of duties
- Strong Microsoft Excel Skills
- Data entry experience with accounting systems
- Concur experience preferred.
- Experience with complex invoice processing (this job is not high volume, and attention to details is critical).
SKILLS, QUALIFICATIONS, AND OTHER REQUIRMENTS:
- Organized, reliable, accurate, and detail oriented.
- Ability to keep confidential information; good communication skills.
- Self-motivated, with strong problem-solving abilities.
- Flexible and adaptable to change in priorities and duties.
PHYSICAL DEMANDS:
Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks and duties as outlined above.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
ABOUT VAALCO:
VAALCO Energy, Inc. is a Houston, Texas-based independent energy company principally engaged in the production, development, and acquisition of oil and natural gas properties in West and North Africa and western Canada. VAALCO’s strategy is to increase reserves and production through the development and exploitation of international oil and natural gas properties, with a primary focus on Africa. The Company’s properties are located in offshore Gabon and Equatorial Guinea, onshore Egypt, and western Canada.