Office Manager

Our client, a prominent investment firm based in New York City is seeking an experienced Office Manager. The Office Manager will be responsible for nine associates across the United States, all front office administration operations, coordinating heavily with vendors, and maintaining a positive environment for employees. The ideal candidate has substantial experience in managing others, front office administration, and customer service as well as a problem-solver mentality who thrives in a fast paced customer service environment.

Company : Investment Firm

Position : Office Manager

Location : New York, NY (4:1 hybrid)

Compensation : $110-125K range DOE + Bonus + Excellent Benefits

Hours : 8:00am – 5:00 pm ( some flexibility required as needed to help with events, etc. )

Bachelor’s Degree : Required

Responsibilities of the Office Manager :

•Managing front office administration, workplace experience, or hospitality operations.

•Delivering excellent verbal and written communication across employees, guests, and external vendors.

•Taking ownership of office operations with a proven track record of delivering results.

•Handling multiple tasks in a fast-paced, dynamic environment with strong attention to detail.

•Overseeing employee desk experience, including seating assignments, physical desk moves, and space utilization monitoring.

•Preparing and presenting reports on space usage and future needs to upper management.

•Gathering and incorporating feedback from employees and guests to enhance the office experience.

•Problem-solving effectively while maintaining composure under pressure.

•Scheduling meetings and managing conference room bookings.

•Coordinating with external vendors to ensure smooth day-to-day office operations.

•Tracking inventory expenses and compiling reports.

•Partnering with the Human Capital Management team to facilitate a smooth onboarding experience for new employees.

Requirements of the Office Manager:

•A bachelor’s degree.

•3-7 years of experience in office management, corporate administration, or workplace experience.

•A background in front office administration, hospitality, or workplace experience.

•A proactive and welcoming approach to employee and guest interactions.

•Excellent verbal and written communication skills.

•Strong ownership and the ability to drive results.

•The ability to multitask and thrive in a fast-paced environment with attention to detail.

•Experience in seating management, physical desk moves, and space utilization tracking.

•Familiarity with reporting tools for expenses and space management.

•A solution-oriented mindset and ability to remain composed under pressure.

•Proficiency in Microsoft Office Suite, FedEx & shipping services (experience with Navan & Condeco is a plus).

•A high level of professionalism, discretion, and confidentiality.