The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.
Responsibilitie s
Administrative:
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
- Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results.
- Opens and distributes incoming mail on a daily basis.
Accounting:
- Supports accounting manager in completing basic bookkeeping and accounting tasks.
- Prepare statements, invoices and vouchers.
- Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached.
Accounts Payable:
- Examines records of amounts due and makes sure invoices are paid according to terms and discounts taken.
- Processing invoices for verification, expense coding, and drafting of payment checks or vouchers.
- Supplies regular or written reports.
- Suggests improvements in processes to increase effectiveness of unit.
- Oversees accounts payable recordkeeping. Invoices and calculation of discounts. Ensures expense coding, voucher preparation, and check issuance are accomplished accurately and timely.
- Produces various reports for management including accounts payable register.
- Verification of correct costs, quantities, & management approvals for vendor invoices.
- Match backup documents and enter with correct GL code.
- Reconcile credit card statements, prepare payment by due date.
- Enter approved employee expense reports.
- Reconcile monthly health insurance bills.
- Process vendor credit applications, enter new vendors in accounting software (collect/maintain W-9’s).
- Review and record invoices from vendors to ensure accuracy in billing.
- Process expense reports from employees Identify discrepancies and escalate in appropriate manner.
- Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses.
- Maintain 1099s and generate report at year end.
Month End:
- Expense analysis (review month-to-month)
- Budget vs. Actual (review)
Qualificati ons
- School Diploma or equivalent.
- Minimum 3 years of experience in the field or related field.
- Familiarity with accounting programs and software.
Required S kills
- Organizational, analytical and recording skills.
- Excellent communication skills (written and verbal).
- Strong knowledge of accounting (full cycle AP).
- Ability to meet deadlines.
- Strong understanding of General Ledger system and Accounts Payable processing.
- Strong organizational, analytical and recording skills.
- Detail oriented.
- Proficient in Microsoft Office suite (Excel).
- Ability to make/take phone calls to vendors.