Project Administrator's primary responsibility is to provide clerical support to the Project Management teams.
Below are examples of duties and responsibilities of a Project Administrator:
- Assist with job set up in Procore and on our internal network
- Setup files for the project management team
- Create/assist project management team with copies of contracts, purchase orders, change orders, etc.
- Responsible for helping move contracts, change orders, etc. through Procore processes
- Responsible for project close out documentation and the gathering of warranties
- Responsible for procurement of subcontractor insurance and lien waivers
- Assists with preparation of subcontractor billings and payment
- Helps answer phones during receptionist lunch breaks
- Helps organize deliveries of submittals
- Archives project documents following project close out
- Prioritizes tasks to make sure deadlines are met
- Ability to effectively communicate (both written and verbal skills)
- Has a working knowledge of Procore, Timberline/Sage, and Microsoft product suite
Required Experience
- Associate/Bachelor degree or minimum of 1 year Accounts Payable/Project Administrator experience
- Prior experience with Procore and Timberline/Sage preferred, but not required
- Must be able to pass a pre-employment background check and drug screen. Random drug screens are also conducted in accordance with our safety policy.
The above outline is not arranged in order of priority and are meant to provide a high level overview of a project assistant’s activities.