Assistant Director in the Public Works Department

SALARY RANGE: Management (Negotiable based on education and experience)

DISTINGUISHING CHARACTERISTICS OF WORK

Under the direction of the Public Works Director, the Assistant Director position is a supervisory position overseeing the budget and finance operations of the Public Works Department and involved in high-level and frequently confidential budgetary and financial analysis. An employee in this classification handles the Public Works Department budget preparation process, and oversees the annual departmental budget implementation. Additionally, this employee directs and coordinates work through subordinate supervisors or team leaders and coaches or gives technical direction as needed. The incumbent reports directly to the Public Works Director with a dotted line as liaison with the Finance Management Department.

ESSENTIAL EXAMPLES OF DUTIES

The following illustrates examples of some of the essential duties and responsibilities of the Assistant Director. There may be other essential functions, not listed below, in order to accomplish the tasks as presented by the Director of Public Works.

• Supervise staff; assign workload, direct output; and evaluate performance.
• Guide and develop staff to follow best financial practices.
• Advise and train department staff on budget issues, processes, and procedures.
• Prepare asset, liability, and capital account entries by compiling and analyzing account information.
• Manage the accounts receivable and payables of the operation unit/department.
• Under the direction of the Public Works Director, prepares the annual operating and capital budgets for the Water and Sewer and Solid Waste divisions.
• Monitor budget; budget versus actual expenses.
• Recommend financial actions by analyzing accounting options.
• Summarize current financial status by collecting information; preparing asset listings, profit and loss statements, budgetary, and other reports as requested by the Public Works Director.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Assists and directs the verification, allocation, posting and reconciliation of journal entry transactions.
• Ability to produce ad hoc analysis reports and present results in PowerPoint to Public Works Director or as directed by the Public Works Director.
• Monitor and conduct inventory reconciliations.
• Review and recommend modifications to accounting processes and generally accepted accounting procedures within the Public Works Department.
• Participate in the financial forecast process and end-of-year projections.
• Provide input into the department’s financial and operational goal-setting process.
• Prepare local financial statements and operational results.
• Reviews financial processes, policies, and inventory level to ensure proper accounting, safeguarding, and compliance.
• Support month-end and year-end financial closing process.
• Assist in the implementation or transition of new financial software.
• Key participant in all quarterly Financial Meetings.
• Reviews City Council agenda items requiring the expenditure of funds to ensure budget availability.
• Acts as an essential employee during a declared emergency, as needed.
• Communicate effectively with internal and external clients and colleagues.
• Contribute to a strong relationship through positive interactions with other departments.
• Conducts a variety of special assignments directly from the Director of Public Works. These assignments/projects will focus on enhancing internal operational efficiencies, conducting diverse forms of financial analysis, and performing in-depth evaluations of water and wastewater meter and billing data.

KNOWLEDGE, SKILLS, AND ABILITIES

• Commanding knowledge of budgetary procedures, fiscal laws, and local policy.
• Skill to handle complex budgetary analysis, with mathematical aptitude and accuracy.
• Ability to supervise and evaluate budget staff, organizing workload and office assignments.
• Addresses and trains department staff on budget issues, processes, compliance standards and procedures.
• Capability to coordinate, manage, and correlate data for budgetary work in the office.
• Knowledge of the principles and practices of budget formulation and preparation including computer application to maximize efficient presentations.
• Skill to communicate and present budgetary reports to management and City Council.
• Capacity to train and assist departmental staff on budgetary issues.
• Ability to work independently, with minimum supervision.

PHYSICAL REQUIREMENTS

The following are some of the physical requirements associated with this position. Reasonable accommodation may be made by the City to enable an individual to perform the essential duties/functions of the position.

• Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English.
• Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machines.
• Work is performed indoors within a quiet to moderately noisy environment.
• Must be able to lift, carry and or push articles weighing up to 20 lbs.

MINIMUM TRAINING AND EXPERIENCE

• Bachelor’s degree in Accounting, Finance, or related field from an accredited university AND a minimum of 7 years of fiscal management experience in a municipal or large corporation environment OR a combination of education and experience may be considered
• Experience working in public water management is strongly preferred
• Master’s degree in a related field preferred.
• Valid State of Florida driver license.

When claiming veterans’ preference, you must provide a copy of your DD-214, Certificate of Release or Discharge from Active Duty, or other acceptable documentation.

IF YOU MEET THE MINIMUM REQUIREMENTS AND WISH TO BE CONSIDERED FOR THIS POSITION, PLEASE FILL OUT AN EMPLOYMENT APPLICATION FORM WITH RESUME ATTACHED AND SEND VIA EMAIL TO OR SUBMIT IT IN PERSON TO THE CITY OF HIALEAH HUMAN RESOURCES DEPARTMENT LOCATED AT 501 PALM AVENUE, 3RD FLOOR, HIALEAH, FL 33010. MONDAY – FRIDAY 8:30 A.M. – 5:00 P.M

For any additional questions, please contact the City of Hialeah Human Resources Department at (305) 883-8050.