Closing Coordinator

Job Title: Closing Coordinator

Job Type: Full-time

About the Role:

We are seeking a highly organized and detail-oriented Closing Coordinator with a strong background in residential real estate transactions. The ideal candidate will have hands-on experience managing purchase files from commitment review through post-closing, ensuring smooth, accurate, and timely settlements. Experience in New Jersey and Pennsylvania is highly valued, and familiarity with Qualia title software is required.

Key Responsibilities:

• Review title commitments to ensure files are clear following processing.
• Coordinate with agents, lenders, buyers, sellers, and other parties to schedule closings and gather all necessary information.
• Obtain, review, and prepare lender documents for accuracy; bundle with title documents for execution.
• Support the settlement clerk with closing-related questions and last-minute updates (e.g., walk-through issues, escrows, utility final readings).
• Balance closing figures with lenders.
• Send agent documents post-closing and obtain funding approvals from lenders.
• Transfer completed files to the disbursement department.
• Respond to post-closing inquiries as needed.

Qualifications:

• Proven experience handling residential purchase transactions.
• Strong knowledge of closing documentation and processes.
• Experience working with Qualia title software.
• Familiarity with title procedures in New Jersey and Pennsylvania is a plus.
• Commercial real estate experience is a plus.
• Exceptional communication and multitasking skills.