Operations Administrator

BayWa r.e. Americas Projects & Services

GIS Manager

​Remote​

Job Type: Full-time, Salary

Reports to: VP, Real Estate

About the Company

We are BayWa r.e. Americas Projects & Services, a leading developer of utility-scale renewable energy. We are also an in-house and third-party operations and services provider, offering 24/7/365 monitoring from our headquarters in Irvine, CA. Our team consists of 300 highly motivated experts across the United States and Mexico. Since first entering the North American market in 2014, we have brought over 1.5 GW online and are currently managing 2 GW of assets. Our development pipeline is currently 15GW in North America alone and continues to grow at an impressive pace.

Our mission is to deliver reliable and affordable energy across the Americas. We value long-term partnerships and actively collaborate with local communities and organizations to fund workforce development, support disaster relief efforts, and incorporate sustainability and biodiversity into our projects.

BayWa r.e. Americas Projects & Services is a subsidiary of BayWa r.e., a major player in renewable energy. BayWa r.e. has a global team of 5,400 members, operations in 34 countries, a development pipeline exceeding 30 GW, and over 10 GW in assets under management.

Our shareholders are BayWa AG, a $28.5 billion international group known for its diversified operations in agriculture, energy, and construction; and Energy Infrastructure Partners, a renowned leader in energy infrastructure investment managing over $7.5 billion from global investors.

About the Role

BayWa r.e. Americas is seeking an Operations Site Admin to join our IPP team. The Operations Site Administrator is responsible for overseeing the day-to-day administrative and operational functions of a site or facility. This role ensures that all site operations run smoothly and efficiently by managing administrative tasks, maintaining records, and coordinating with different departments. The Operations Site Administrator acts as a liaison between site personnel and upper management, ensuring clear communication and the efficient execution of operational strategies. Key responsibilities include managing office supplies, handling visitor management, supporting health and safety initiatives, assisting in scheduling and planning, and ensuring compliance with company policies and procedures. This position is vital for maintaining a well-organized, safe, and productive work environment.

Responsibilities

• Manage daily administrative tasks, including answering phone calls, handling correspondence, maintaining office supplies, and budget tracking.
• Coordinate site meetings, prepare agendas, and take minutes as needed.
• Maintain accurate and up-to-date records for site operations, safety records, and inventory logs.
• Oganize and track spare parts inventory including digital systems tracking.
• Manage the filing system, both digital and physical, ensuring confidentiality and compliance with data protection regulations.
• Listen, record, and document project community neighbors’ feedback, concerns and complaints.
• Coordinate with vendors and service providers for site maintenance, repairs, and other services.
• Provide onsite safety training for contractors.
• Support Facility manager as needed.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration, operations management, or a related field preferred.

Required Skills

• Proven experience in an administrative or operational support role, preferably in a site-based environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Projects, PowerPoint and Adobe) and other relevant software.
• Knowledge of health and safety regulations and best practices.
• Knowledge and experience working under the requirements of the local, state, and federal environmental laws and regulations preferred.
• Excellent English in writing and speaking; second language beneficial but not required (Spanish, German).
• Ability to work independently and as part of a team.

Pay range and compensation package

Total compensation package dependent upon a number of factors, including candidate’s professional experience, candidate’s skills, position’s seniority level, department’s hiring budget, and position’s location. Competitive annual bonus target based on individual and company performance. Health and welfare benefits, including medical, dental, vision, life, pet insurance, short-term and long-term disability insurance plans. 401(k) retirement plan with 5% employer matching. Flexible work hours and remote first culture. Unlimited Paid Time Off policy for all Salaried, Full-time employees in the US. 8 weeks paid family leave. Health and wellness benefit; up to $500 annually. Free language lessons. Virtual yoga, breathwork and stretching sessions with colleagues via intranet. Educational reimbursement. Relocation assistance, as applicable. A diverse and inclusive global team with a strong culture focusing on employee health and wellbeing. The possibility to make a positive contribution to our planet and use your world class marketing knowledge to set new standards in Renewable Energy.

Equal Opportunity Statement

At BayWa r.e. we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, pregnancy, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.