Executive Assistant

Position Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team in a fast-paced construction environment. The ideal candidate will have experience in the construction or related industries and will be responsible for managing administrative tasks, coordinating schedules, supporting project documentation, and ensuring smooth communication across departments and with external stakeholders.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist with project documentation, including RFIs, submittals, change orders, and contracts.
• Serve as a liaison between executives, project managers, subcontractors, and clients.
• Organize and maintain filing systems (digital and physical) for project and administrative records.
• Track deadlines, deliverables, and follow-ups for ongoing construction projects.
• Coordinate logistics for meetings, site visits, and company events.
• Handle confidential information with discretion and professionalism.
• Support budgeting and expense reporting processes.
• Perform general office management duties as needed.
  

Qualifications:

• Proven experience as an Executive Assistant, preferably in the construction, engineering, or architecture industries.
• Strong understanding of construction terminology and project workflows is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with construction software (e.g., Procore, Bluebeam, PlanGrid) is a plus.
• Excellent organizational, communication, and time management skills.
• Ability to multitask and prioritize in a deadline-driven environment.
• High level of discretion and professionalism.
• Associate's or Bachelor's degree preferred.
  

Why Join Us?

• Be part of a dynamic and growing construction firm with a strong reputation for excellence.
• Work closely with leadership and gain insight into strategic operations.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.