Executive Personal Assistant

Executive Personal Assistant to CEO, Network of Charter Schools, Harlem, New York

Our client, the CEO of a highly regarded and mission-driven network of charter schools in New York City, is seeking a top-tier Executive Personal Assistant to support her in both professional and personal matters. This individual will play a critical role in helping the CEO manage a demanding schedule, serve as a liaison to key internal and external stakeholders, and handle a variety of high-priority initiatives with discretion and excellence. The ideal candidate has supported a high -level C-Suite executive or CEO with 15-20 years of experience. Candidates with long- term relationships with the same principal highly desired. This is a full-time, in-person role based on the Upper West Side/Harlem.

About the Job

• Manage the CEO’s complex calendar; prioritize and schedule meetings with key stakeholders, staff, and board members as well as coordinate speaking engagements
• Handle logistics for internal meetings, school visits, and external events; take notes and track follow-up as needed
• Coordinate all travel, including detailed itineraries
• Support planning of board meetings, donor events, and community engagement initiatives
• Serve as a trusted liaison between the CEO and internal teams, parents, educators, and external partners
• Oversee personal tasks such as scheduling appointments, managing household vendors, and errands
• Maintain confidentiality and professionalism at all times handling sensitive information with discretion
• Anticipate needs and proactively resolve issues before they arise

About You

• 15 + years supporting a high-level executive C-Suite executive/CEO: preferably supporting a HNW or UHNW principal in an office.
• Highly organized, adaptable, and able to juggle multiple responsibilities in a fast-paced environment
• Emotionally intelligent, with excellent judgment, discretion, and communication skills
• A proactive, problem-solving mindset with strong follow-through
• Comfortable supporting both professional and personal needs of a busy executive
• Tech-savvy and highly proficient in Microsoft Office
• Deep respect for education and alignment with the organization’s mission
• A warm engaging personality; a collaborative team player with a no-job too-small attitude

Competitive salary and discretionary Bonus, Comprehensive health benefits