Office Manager

Job Title: Office Manager

Location : Ocala

Job Type: Contract (potentially Contract to Hire/Full Time Employee)

Reports To: CEO

Position Summary

We’re a dynamic and growing drone technology startup based near Ocala/Dunnellon in central Florida with a global mindset, focused on pioneering autonomous cargo drone solutions for the future of logistics.  We’re seeking an Office Manager to keep our fast-moving workplace organized, efficient, and energized.

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily operations and ensure our office runs smoothly. This role will support our team by managing administrative tasks, coordinating office resources, and fostering a productive and welcoming environment. The ideal candidate is a problem-solver who thrives in a complex, fast-paced setting and enjoys taking initiative.

You’ll wear multiple hats in a dynamic startup environment, supporting leadership, fostering team culture, and keeping daily operations smooth and scalable.

Key Responsibilities

Office Operations and Supply Chain Support:

·        Manage day-to-day administrative functions and ensure a well-organized office environment.

·        Order, track, and maintain supplies, equipment, and furniture.

·        Serve as the primary point of contact for supplier related issues and potential vendors.

Administrative Support:

·        Maintain calendars, schedule meetings, and manage conference room bookings.

·        Answer and direct calls, emails, and mail correspondence as needed.

·        Support executives with travel arrangements, expense reports, and logistics coordination.

Human Resources Coordination

·        Assist in onboarding new employees: set up desks, coordinate IT support, and provide office orientation.

·        Maintain employee records, track time-off requests, and support HR functions as required.

·        Promote company culture through the coordination of office events and team-building activities.

Finance and Budget Management

·        Track office expenses and assist with budget reporting.

·        Process invoices, submit purchase orders, and manage petty cash or company credit card reconciliation.

Compliance and Safety

·        Ensure the office complies with health, safety, and security protocols.

·        Assist in developing, maintaining and updating internal office policies and procedures.

Required Qualifications

·        2+ years of experience in office management, executive assistance, or administration.

·        Strong organizational and multitasking skills.

·        Excellent verbal and written communication abilities.

·        Proficiency in Microsoft Office Suite and/or Google Workspace.

·        Familiarity with office equipment and basic IT troubleshooting.

Preferred Skills

·        Experience in startup or fast-growth environments.

·        Familiarity with HR platforms, project management tools.

·        Ability to handle sensitive information with discretion and professionalism.

Salary/Contract

·        The initial contract would be for 6 months with the option to extend or to transition to a full time role.

·        Please indicate in your response, your preferred market based remuneration/salary expectations.

Why Join Us?

Dynamic, hands on and supportive team culture.

Opportunities for diverse professional development and growth.

Competitive remuneration package in a startup environment with potential for employee options as the role transitions to full time.

Flexible work policies - working from home (1 day a week) as well as the office.