Administrative Assistant

The Procurement Administrative Associate will serve the Grants Sourcing and Vendor Management team within the Department of Management, Division of Information Technology. Responsibilities: Help with document formatting and template creation - Word, Excel, PowerPoint. Help track and file vendor obligations like certificates of insurance, quarterly reports, and admin fee check PDF. Help schedule meetings for solicitation, contract, and legal teams - distribute agenda. Take notes at important meetings. File appropriately. Help the solicitation team with training, evaluation, and presentation meetings. Help the solicitation team populate and distribute evaluation materials, required checklists, and forms Help onboard vendors in IMPACS and Advantage - liaison with DAS Advantage & Procurement teams to accomplish this goal. Help contracts team with filing documents. Help contracts team/vendor managers with vendor issues and categorize procurement requests to specific functions of each team. Help internal stakeholders find materials and documents

Skills Required

*Microsoft Office certification at the associate level.

*Ability to document formatting and template creation - Word, Excel, PowerPoint. *Ability to track and file vendor obligations.

*Ability to schedule meetings and distribute agendas.

*Ability to file, locate, and take notes.

*Ability to aid the solicitation team with training, evaluation, and presentation meetings.

*Assist with generation and distribution of evaluation materials, required checklists, and forms. *Assist in onboarding vendors. *Ability to assist with and triage vendor issues.

Experience Required

Minimum of 1 year of relevant work experience

Experience Preferred

Education Required Associate's Degree, Microsoft Office certification at the associate level