Administrative Support Specialist

Title: Administrative Support Specialist

Client: Large Health System client of Medasource

Start Date: ASAP

Location: Pleasanton, CA (onsite 5 days per week)

Contract: 3 month Contract to Hire, M-F (40 hours/week)

Overview:

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators.

Responsibilities:

• Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports.
• Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis.
• Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams.
• Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events.
• Enacts data maintenance and management by integrating department data and documentation retention policies into all products.

Requirements:

• 3+ years of experience supporting executives or high level individuals
• Excellent organizational skills
• Verbal and communication skills
• Experience organizing and coordinating large scale events