We are seeking a highly organized and proactive Administrative Assistant to support our C-level executives. This position will involve providing critical administrative and personal support, ensuring smooth day-to-day operations for the executive team, and assisting with various tasks and projects. The ideal candidate will have strong communication skills, a keen attention to detail, and the ability to handle a wide range of responsibilities, both professional and personal, in a fast-paced, dynamic environment.
If you are a self-motivated, detail-oriented individual who enjoys supporting high-level executives and contributing to the smooth functioning of a busy office, we encourage you to apply for this exciting opportunity.
This position offers a comprehensive package including:
- An hourly rate ranging from $20.00 - $25.00
- Paid Vacation and Sick Time
- Medical, Dental, and Vision Benefits Coverage
- Commuter Benefits Program
- Dining Discounts at over 25 Affiliated STARR Restaurants
- Opportunity for Career Advancement and Professional Growth
Key Responsibilities:
- Personal Assistance (Onsite and Offsite): Provide personal support to the CEO and executives, manage personal appointments, and assist with other ad-hoc personal tasks. Facilitate various personal and administrative tasks and activities for the Owner of the Company that may include but are not limited to; transportation needs and act as the liaison with vendors for maintenance and repairs.
- Executive Support: Provide comprehensive administrative support to the C OO and C-level executives, including calendar management, meeting coordination, and correspondence.
- Calendaring & Scheduling: Support the m anage ment of executives' calendars as needed , assist with schedul ing internal and external meetings, interviews, and other appointments. Ensure there are no conflicts and handle all logistical details for meetings (location, time, participants).
- Travel & Accommodation Management: Arrange travel logistics (flights, hotel, car rentals) and ensure seamless travel arrangements for the COO and other teammates when needed.
- General Office Administration: Support the office tasks including office supply inventory, deliveries , and general office supplies. Support the efforts to e nsure common areas remain organized and stocked, though this will be a secondary priority.
- Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism, ensuring privacy for all parties involved.
Qualifications:
- Bachelor's Degree preferred
- 0-1 year of experience in an administrative or support role
- Valid Driver’s License
- Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Strong written and verbal communication skills
- Highly organized with exceptional attention to detail
- Strong time management skills with the ability to prioritize tasks effectively
- Demonstrated initiative and the ability to work independently when necessary
- Comfortable managing confidential information with discretion
- Excellent interpersonal and hospitality skills with a sense of urgency
Additional Skills (Preferred):
- Ability to adapt quickly to changing priorities and demands
- Previous experience supporting senior-level executives or a fast-paced office environment
- A proactive and resourceful mindset with a can-do attitude
STARR Restaurants is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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