Specialist, Talent Acquisition

Liliuokalani Trust, 1100 Alakea Street Suite 1100, Honolulu, Hawaii, United States of America Req #290

Thursday, March 13, 2025

Job Purpose

Auxiliary Talent Acquisition refers to the coordination of non-employee talent resources to support programs and/or events at LT, in the form of internships, practicum, and volunteering opportunities. As part of the Talent Acquisition team, the Specialist, Talent Acquisition is responsible for supporting the recruitment, screening, and onboarding for auxiliary talent at various LT departments and locations. This role will be the principal liaison between People Operations and LT leadership across other departments to support identifying opportunities, tasks, and timelines to bring in temporary supporting talent. The Specialist, TA will also support the People Operations team in the recruitment and onboarding for traditional positions.

Key Responsibilities

• Supports the full cycle recruitment for auxiliary staff, following LT guidelines for the type of talent requested (volunteer, intern, practicum), taking into consideration the specific needs and nuances for each team and program. This includes advertising, screening, and organizing events as necessary.
• Communicates with all departments across the organization to identify available opportunities and needs for volunteers, internships, and practicum students. Consults with leadership on program needs, goals, timelines and overall process. Educates leadership on processes and best practices.
• Serves as the primary point of contact for volunteers, interns, seasonal hires, and practicum participants, providing guidance and support.
• Gathers information about each candidate's skills, availability, and goals; matches auxiliary talent with appropriate opportunities based on this data. Maintains files, records, applications, and other data concerning candidates and auxiliary talent programs.
• Oversees and tracks volunteer hours and feedback from talent, candidates, and teammates, ensuring compliance with policies and procedures.
• Regularly communicates with talent and leadership to evaluate placement fit. Maintains compliance with relevant laws, regulations, and organizational policies related to auxiliary talent programs.
• Coordinates and supports onboarding process, including scheduling, and ensuring all compliance documentation is entered into the system.
• Supports and collaborates in the drafting, maintenance, and implementation of guidelines, best practices, and procedures for auxiliary talent programs.
• Participates in select events that support advertisement and recruitment for auxiliary talent such as trade shows, local festivals, and other community outreach events. Builds strategic relationships with other organizations that may support LT programs.
• Produces ad hoc reports on recruitment and program activity as requested by leadership.
• Contributes to LT's success through collaboration, communication, and knowledge-sharing with all teammates to improve team and organizational results.
• Perform various other duties as assigned.

Qualifications

• Bachelor’s degree or equivalent preferred. Related field such as Human Resources, Business Administration, Social Sciences, or other.
• Minimum 2-3 years of related experience in talent acquisition, community partnerships, or other relevant field.
• Working knowledge of Microsoft Office application: Word, Excel and PowerPoint. IOS platform experience, preferred.
• Experience with HRIS or ATS preferred.
• Strong communication skills (verbal, written, visual, audiences). Expertly communicates plans, ideas, and challenges to intended audiences, with an effective approach to achieve desired outcomes.
• Alignment with Queen’s legacy: Understanding and appreciation of Queen Liliuokalani’s story, her legacy and the Hawaiian Culture is foundational to staff’s commitment to working with our Hawaiian children, families and communities. Demonstrates respect for and appreciation of Hawaiian values history, and culture, understanding its implication in one’s work, in fostering meaningful relationships, and in embracing the community served.
• Ho`omau i ka `imi Na`auao (Continuous Learning and Improvement): Committed to creating and reinforcing an environment of continuous learning and improvement.
• Ho`ike i na Mana`o Pono (Effective Communication): Communicates with those we serve and each other in a consistent manner that results in mutual understanding, harmony, and action.
• No'ono'o loi (Critical Thinking and Problem Solving): Actively and skillfully understands, conceptualizes, applies, analyzes, synthesizes, and/or evaluates information and develops and supports fact-based analyses and recommendations.
• Ho'o kumu a'e or `Imi hakuhia (Innovation): Identifies and integrates creative ideas into new or existing services and promotes effective problem-solving.
• Pilina Ho`ohana a me ka Hana Hilina`i (Building Relationships and Creating Trust): Manages relationships to create optimal opportunities and move the organization forward.
• Alu Like I ka Hana (Teamwork): Works cooperatively and collaboratively with others throughout the organization in alignment with the organization's objectives.
• Ho`onui I ka `Ike (Capacity Building): Encourages personal growth by exhibiting trust and a belief in the capacity of others.

Mental and Physical Demands:

• Perform light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting weight of up to 25 pounds. Exposed to outdoor climate and diverse terrain.

Terms and Conditions of Employment

As a condition of employment, employee will be subject to LT’s policies and procedures.

Liliʻuokalani Trust is an Equal Opportunity Employer. We strive to recruit, train, and retain innovative talent from a diverse candidate pool. All employment decisions will be based on merit, competence, performance, and business needs. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, religion, ancestry, genetic information, citizenship, marital/civil union status, arrest and court record, domestic or sexual violence victim status, credit history, disability or veteran/military status or other applicable legally protected characteristics.