Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer Location

Florida, USA Employment Type

Full-time Reports To

Chief Executive Officer (CEO) Requirement

Chinese with USA citizenship Travel rate

90% of the time global traveling Job Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to our CEO.

The ideal candidate will be a detail-oriented professional with exceptional communication skills, capable of managing personal tasks with efficiency and confidentiality.

This role requires flexibility, strong problem-solving abilities, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Executive Support

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements (business and personal).

Act as a gatekeeper, prioritizing requests and ensuring optimal time management.

Prepare agendas, briefs, and presentations for meetings.

Handle confidential correspondence and documents with discretion.

Travel & Logistics

Coordinate complex domestic and international travel itineraries (flights, accommodations, ground transportation, visas).

Anticipate and resolve travel disruptions proactively.

Personal Assistance

Manage personal errands, family-related schedules, and household coordination as needed.

Liaise with vendors, service providers, and family office staff (if applicable).

What we offer

Seniority level

Mid-Senior level Job function

Administrative Industries

Pharmaceutical Manufacturing #J-18808-Ljbffr