Assistant to the Vice President

Job Summary Provide executive level administrative services for one or more executive positions.

Efforts include event planning, scheduling, briefings and presentation preparation and facilitating visits to and communications with the VP's office.

The position will interact on a consistent basis with executives and staff within and external to the Institute, vendors and visitors/callers to the VP's office.

The position typically will advise and counsel

VP's.

The position may supervise lower level support staff.

Responsibilities Job Duty 1

Coordinate scheduling for the VP with senior level campus administration, external stakeholders and other executives; maintain calendar.

Job Duty 2

Coordinate travel arrangements including processing of travel authorizations.

Job Duty 3

Plan, organize and lead implementation of special events and visits.

Job Duty 4

Research and develop materials in preparation for corporate visits, conferences, meetings, etc.

Job Duty 5

May oversee monitoring of budget and purchasing activity.

Job Duty 6

Maintain, update and monitor departmental files, databases, records and resource information.

Job Duty 7

Develop special presentations as directed by the VP.

Job Duty 8

Communicate and interpret administrative policies; develop internal office related procedures as appropriate.

Job Duty 9

Oversee arrangements and provide support for special projects and unit initiatives.

Manage, track and monitor progress reports, proposals and related project related communications.

Job Duty 10

Perform other duties as assigned.

Required Qualifications Educational Requirements

Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience.

Required Experience

Four to five years of job related experience.

Preferred Qualifications Certification, License, or Permits

Project Management Professional (PMP).

Executive-level calendar management.

Knowledge, Skills & Abilities Extensive knowledge of Institute policies, program administration, and event planning.

Strong organization, briefing and report preparation, communications, meeting leadership and coordination, and customer service skills.

Proficiency with office related computer applications.

Other Information This position is not supervisory (except may supervise lower level support staff).

No financial responsibilities.

Position requires driving.

Not considered a position of trust.

No purchasing card (P-Card) required.

No travel required.

No security clearance required.

Job Grade and Salary Job Grade

A8Salary Range

$56,679.00 - $77,086.00Salary commensurate with experience and education.Location

Atlanta, GA Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer.

The Institute is committed to maintaining a fair and respectful environment for all.

In accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for employment.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination and harassment on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, veteran status, citizenship, immigration status, and other protected categories.

Background Check Successful candidate must be able to pass a background check.

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