Executive Director for All-City Children's Chorus

Executive Director for All-City Children's Chorus Laramie County School District #1 – Administration Building, Cheyenne, Wyoming Job ID

Application Deadline

Posted until filled Posted

Apr 21, 2026 6:00 AM (UTC) Starting Date

Jul 1, 2026 Job Description The job of Executive Director of the All‑City Children’s Chorus is performed for the purpose of providing organizational, logistical, and administrative leadership for the Cheyenne All‑City Children’s Chorus program.

This position coordinates rehearsals, concerts, auditions, tours, fundraising, registration, facilities use, communications, board activities, and special events, supports artistic staff and students, and maintains records, schedules, materials, and systems necessary for effective program operations in compliance with district procedures and organizational expectations.

This position reports to the Fine Arts Administrator or other designated LCSD #1 administrator.

Essential Functions Attends Lyric Choir and Concert Choir rehearsals; assists with rehearsals and prepares rehearsal spaces.

Creates and maintains email contact lists, written communications, calendars, and documents using Rallyhood and email systems.

Assembles annual schedules for rehearsals, concerts, meetings, facilities use, sing‑a‑thons, tours, and camps; coordinates reservations with the Fine Arts Secretary and external venues.

Coordinates publicity efforts, including providing information for posters, advertisements, concert programs, website updates, and media contacts.

Prepares, proofs, and submits concert programs for district printing and coordinates concert logistics with venues, instrumentalists, and staff.

Works with directors to determine annual repertoire needs and compiles music orders.

Plans and executes logistics for final rehearsals, concerts, and special performances.

Coordinates eighth‑grade graduation and recognition activities, including scheduling, invitations, catering, awards, and event logistics.

Organizes concert tours and school outreach performances, including scheduling, transportation, and coordination with schools or tour organizations.

Coordinates Third Grade Choir operations, including staffing contacts, recruitment materials, and rehearsal support.

Prepares agendas and minutes for Board of Directors meetings and agendas for Parent Board meetings; meets with committee chairs as needed.

Prepares student scoring materials; tracks attendance, participation, fundraising activities, and award eligibility; tallies scores and prepares recognition letters.

Develops and distributes registration packets; coordinates tuition collection; follows up with families as needed.

Organizes audition and tryout processes, including creating materials, scheduling, coordinating distribution, attending auditions, and communicating with families.

Purchases, distributes, and maintains choir materials and equipment, including folders, bags, uniforms, pins, bars, and technology.

Coordinates formal choir photography sessions and distributes ordering materials.

Coordinates virtual rehearsals when requested and ensures iPads and related equipment are prepared.

Plans, staffs, supplies, and supervises the Summer Music Fundamentals Camp.

Coordinates general and individual fundraising activities, including advertising campaigns, grants, donation materials, sing‑a‑thons, and product fundraisers.

Photographs special events for use in communications and promotional materials.

Performs duties during evenings, weekends, and summer periods as required to support program operations.

Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient operation of the All‑City Children’s Chorus program.

Job Requirements

Skills, Knowledge, and Abilities Skills Skills are required to perform a variety of clerical, organizational, and coordination tasks.

Specific skill-based competencies include

Event and rehearsal coordination Written and electronic communication Scheduling and calendar management Fundraising coordination and record tracking Preparation and maintenance of documents and reports Use of standard office technology, digital platforms, and basic audiovisual equipment Organization and supervision of materials, supplies, and equipment Knowledge Choral program operations and rehearsal structures Concert and event logistics Registration and audition processes Fundraising activities and grant documentation Board and committee meeting proceduresDistrict policies and facility use processes Ability Working independently with minimal supervision Establishing and maintaining effective working relationships Organizing complex schedules and materials Communicating clearly with staff, students, families, vendors, and district personnel Maintaining accurate records Adapting to changing priorities and responding to time‑sensitive needs Maintaining confidentiality and professionalism Responsibility The position involves working independently under general direction to coordinate administrative and operational components of the All‑City Children’s Chorus program.

Responsibilities include managing communications, schedules, materials, and fundraising activities with ongoing opportunity to impact the effectiveness and public presentation of the program.

Working Environment Work is performed in classrooms, rehearsal spaces, performance venues, offices, and community locations.

The job requires standing for extended periods, light lifting and carrying of materials, fine motor skills for clerical and technology tasks, and availability during evenings, weekends, and summer activities.

Experience Job‑related experience in choral conducting, music education, arts administration, or nonprofit leadership is required.

Education Required

Must be able to obtain a substitute certificate through the Wyoming Professional Teaching Standards Board (PTSB).

Preferred Qualifications

Eligible to hold a Wyoming teaching certificate in Music K‑12 or other state similar license.

Preference will be given to candidates with an education background in a Choral emphasis or Kodaly pedagogy.

Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities may be considered.

Valid Driver’s License is required.

Salary Range Combination of LCSD #1 and ACCC compensation totaling approximately $12,000 annually (LCSD1 portion up to $4,500 and ACCC portion up to $7,500), with potential additional summer compensation as approved.

Position Type

Full-Time Job Categories

Career and Technical Education > Music Job Requirements Citizenship, residency or work visa required Contact Information Teresa Ross, Fine & Performing Arts Coordinator Administration Building Phone

307‑771‑2100 Email

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