Chief Financial Officer (Seattle)

Description

If you are a finance and accounting leader with non-profit passion and experience, let’s start a conversation. We are looking for a Chief Financial Officer (“CFO”) to lead the finance and accounting functions that are critical to realizing the mission and vision of Mary’s Place. If you have CFO level experience or if CFO is your next right step after successfully leading as a Finance Director or Controller in a non-profit organization, we want to meet you. As a key member of two Leadership Teams (Strategic and Implementation), the right candidate must possess a commitment to Mary’s Place’s mission, values, and culture.

In collaboration with the Chief Executive Officer (“CEO”), the CFO will provide strategic leadership to the organization and communication with the Board. The CFO will be responsible for the entire range of financial activity in the Agency including financial and accounting functions. The CFO will develop and implement policies and procedures on fiscal and accounting matters, banking, and disbursement of funds. The CFO is also responsible for evaluating the effectiveness of systems, reporting and controls and providing on-going feedback to the CEO and the Board of Directors from a risk management perspective. The CFO will be expected to be a key decision-making member of the leadership team.

The CFO actively engages in Mary’s Place racial equity work – striving for equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.

This is a full-time, salaried exempt executive position with the flexibility to work some weekends, evenings, and holidays to meet the demands of the job. This position reports to the Chief Executive Officer and the annual salary range is $180K-$195K based on experience.

Key Responsibilities

Strategic Leadership (30%)

· Participate on the Strategic Leadership Team

· Work with CEO on strategic planning and annual operating plans

· Lead the annual budget process

· Prepare reporting and presentations for the Board

· Support the Finance Committee of the Board

· Provide resources and support for annual external audit process

· Coordinate closely with external tax advisors to facilitate the preparation, finalization, and timely submission of the IRS Form 990; ensure accuracy and completeness of financial data used in both audit and tax filings.

· Lead policy and procedure development, review and revising for all policies that relate to financial and accounting compliance and best practices

· Support leadership teams and organization on financial and risk management matters

Team Leadership and Management (15%)

· Coach, develop, and support finance team

· Set clear expectations and provide direction to finance team

· Communicate frequently and provide coaching and support in performance of job duties

· Provide growth and development opportunities to finance team members

· Co-lead Implementation Leadership Team with COO

Accounting and Financial Reporting (20%)

· Ensure the general ledger is maintained accurately

· Manage banking relationships and ensure bank accounts are reconciled timely and accurately

· Provide financial reporting as required for internal and external purposes

· Prepare and analyze financial statements

· Ensure all tax and compliance reporting is completely timely and accurately

· Work with external auditors to maintain standards, processes, policies and procedures

· Communicate financial standing in numbers and meaning to all stakeholders

Accounts Payable and Direct Client Assistance (10%)

· Oversight of the AP function and the administration of all types of payments

· Oversight of the Direct Client Assistance (DCA) payment processing and reporting functions

· Ensure payment accounts are reconciled, balanced and reported

· Ensure communication and coordination with Program teams

Banking and Cash Management (15%)

· Oversee the organization’s banking activities and actively manage cash flow to ensure it meets organization needs

· Manage banking relationships and ensure bank accounts are reconciled timely and accurately

· Manage the invoicing process to ensure funds are received in a timely manner

· Manage the negotiation and execution of organization contracts with funding sources, vendors, and collaborative service providers

Payroll and Benefits (5%)

· Provide oversight and support to payroll staff to ensure the bi-weekly payroll is processed accurately and timely

· Ensure all related payroll tax reporting and compliance is completed timely and accurately

· Oversee employee benefits administration

Grants Accounting and Administration (5%)

· Oversee grant proposal planning and review in coordination with Development team

· Manage accounting and administration of grant process, grant awards and contracts

· Provide accurate and timely grant reporting for grant compliance

· Provide support and training to Program teams involved in Grant process

Requirements

Qualifications:

· The ideal candidate will have a CPA and/or master’s degree with at least 10 years of experience in management or leadership capacity including non-profit organizations of similar size and complexity

· Prior non-profit accounting and financial management experience is required at the Controller, Director or CFO level is required

· Prior experience as a member of an executive management team is required

· Prior experience leading a team and managing people is required

· Prior experience leading a financial systems conversion project is required

· Prior experience working with a Board of Directors is required

· A strong commitment to centering equity, social justice and a passion for Mary’s Place’s mission

Skills Needed:

· Ability to effectively work under pressure in a deadline driven environment taking responsibility for commitments and deliverables while demonstrating a high degree of accountability

· Demonstrated ability to maintain multiple priorities and deadlines, prioritize effectively, communicate effectively to stakeholders when priorities change

· Effectively lead and manage all aspects of the financial/accounting functions in a non-profit organization of similar size and complexity

· Compelling communication and influencing skills, a strong work ethic, impeccable integrity, and commitment to working collaboratively

· Superior critical thinking capabilities and experience developing and implementing strategic plans and overseeing major initiatives and projects

· Protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information

· Highly motivated, resourceful, flexible, and possesses a positive attitude

· Exhibits compassion and empathy; works well with people from all ethnic, social, economic, and sexual orientation backgrounds

· Attention to detail, interacting with others in-person and virtually, using critical thinking skills to strategize, develop and implement business plans, create, and edit documents, listen, and participate verbally at meetings

· Proficient with accounting systems including MIP, Quick Books Online. Bill.com and MS Office (Word, Excel, SharePoint, Outlook)

· Advanced Excel skills using pivot tables, formulas and complex linked workbooks

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Ability to converse with and listen to people in many different settings

· Ability to use a computer and telephone, as well as other standard office equipment

· Frequently required to stand, walk, use fingers, hands, and arms

· Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds

· Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required

· Travel to program sites and meetings outside the site and around the county are necessary

· Ability to work in an environment where there may be animals present, including dogs

In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. Mary’s Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.

Details
In addition, Mary's Place offers the following benefits to full-time staff:

• Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates
• Basic Life insurance of $50,000 at no cost to employee; option to buy additional coverage
• 403(b) plan with 50