Grants Management Director (Frederick)

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Frederick County Government

$98,312.00 - $157,299.00 Annually

Location

Winchester Hall - Frederick, MD

Full-time Regular

Job Number

FY25-00577

Grants Management

Opening Date

01/27/2025

Closing Date

3/12/2025 at 2:11 PM Eastern Time (US & Canada)

Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. – 5:00 p.m.; full-benefits This professional managerial position is responsible for day-to-day operations of the Grants Management Department within the Finance Division. This position will be responsible for planning and coordinating grant opportunities and awards with County divisions and departments. Responsibilities include developing, recommending, and implementing policies and procedures related to grants management, as well as leading cross-divisional grant awards. This position will also work with County departments in applying and overseeing the County's Congressionally Directed Spending Requests (Earmarks) and State Capital Grants. Supervision is given to professional and support staff. Supervision is received from the Deputy Director of Finance.

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. – 5:00 p.m.; full-benefits This professional managerial position is responsible for day-to-day operations of the Grants Management Department within the Finance Division. This position will be responsible for planning and coordinating grant opportunities and awards with County divisions and departments. Responsibilities include developing, recommending, and implementing policies and procedures related to grants management, as well as leading cross-divisional grant awards. This position will also work with County departments in applying and overseeing the County's Congressionally Directed Spending Requests (Earmarks) and State Capital Grants. Supervision is given to professional and support staff. Supervision is received from the Deputy Director of Finance.
NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
• Coming soon-early 2025: Employee Health Center with no or low cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage .

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Manage all grants received and awarded by the County; maintain a centralized tracking database and report activity to all stakeholders
• Oversee and act as lead in developing grant policy in collaboration with other departments; serve as grant advisor to the Division Director of Finance keeping track of grant rules and regulations
• Develop, recommend, and implement policies and procedures related to grant management as needed recommended changes in policy and standards to Director and Deputy Director of Finance
• Lead, supervise, and manage countywide grants policies and procedures to maximize the efficiency of all grants received and awarded by the County, while ensuring public transparency and ethical practice in grants management
• Research and follow-up/apply for opportunities for outside funding from the Federal Government, State Government, and private sector for programs and initiatives throughout County government
• Identify potential grant funding sources for County projects and ensure the scope of the project is eligible to meet the requirements of the potential funding
• Review all grant related staff reports including grant applications, awards, and various agreements to identify and understand requirements, completeness and to access the risk associated with the grant funding.
• Manage and oversee the County’s Congressionally Directed Spending Requests (Earmarks) and State Capital Grants
• Manage day to day operations of Grants Management Department which includes preparing and managing the departmental budget
• Ensure compliance with the Federal Uniform Guidance (2CFR200) for all federally funded awards
• Remain current on federal, state and local grant management policies and regulations
• Build the capacity of the County to manage federal and state grant awards through technical assistance, training, and compliance monitoring to County divisions and subrecipients
• Prepare various financial reports as required by Federal, State and local laws and regulations
• Provide technical direction, centralized oversight and guidance to County departments submitting grant applications to outside agencies to ensure proper review, approvals, and documentation that meets County standards
• Supervise, hire, train, discipline and evaluate assigned staff
• Engage in community outreach to obtain information on grants Engage in community outreach to obtain information on grants; represent the Grants Management Department by serving on internal and external boards, committees, or commissions as required
• Serve as a main point of contact for members of the nonprofit community
• Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Bachelor’s degree in accounting, Public Administration, Management, or a related field

• Minimum 7 years progressively responsible financial work experience that must include the following (experience items may be concurrent):
  • Minimum 5 years work experience in grant management
  • Minimum 2 years work experience supervising or directing the work of others
• Work experience utilizing automated financial system
• Intermediate skill in the use of MS Office Suite

KNOWLEDGE / SKILLS / ABILITIES:

• Extensive knowledgeofaccountingprinciples,laws,andregulationsassociatedwith grants
• Strongmathematicalandclericalskillsincludingtheabilitytoaccuratelycompileand verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Strong organizational skills and ability to maintain a database of all grant associated files and correspondence
• Ability to understand budget concepts, familiarity with basic financial reporting
• Abilitytoprioritizeworkandcompleteassigneddutieswithminimalsupervision
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
• Strongandeffectivespokenandwritten(English)communicationskillsincludingthe abilitytowritereports,memos,policies,andprocedures,etc.thatareclear,concise, accurate and complete, using proper grammar and format
• Strongandeffectivespokenandwrittencommunicationskills,includingtheabilityto record information accurately and prepare technical reports
• Skilled in research and analyses
• Ability to effectively supervise and direct the work of others
• Ability to effectively organize work, determine priorities (and reassess as needed), establishandmonitortimelines,managemultipleprojectssimultaneouslyandcomplete assigned duties with minimal supervision
• Abilitytoeffectivelyaccessandutilizecomputerizedsystemsandequipmentto complete assigned duties
• Ability to develop and maintain effective working relati