Real Estate Legal Assistant

Executive Assistant Location

White Plains, NY – FT onsite Compensation

$90,000 - $105,000 Position Overview Our client is seeking a highly organized and proactive Real Estate Legal Assistant to support senior attorneys within their real estate practice.

This person will provide comprehensive administrative and legal support to attorneys handling sophisticated real estate, land use, zoning, development, finance, corporate, and related transactional matters.

Why should you take this job?

Reputable law firm that has been in business for 50 years Strong ties to Westchester and Fairfield County They have built their reputation on ingenuity, thoughtfulness and insight The firm focuses on multiple types of law including

Corporate Law, Energy & Environment Law, Finance, Land Use, Zoning & Development, Litigation, Non-Profit Orgs, Real Estate Law, Telecommunications, Trusts, Estates & Elder Law, etc.

Key Responsibilities Provide high-level administrative and legal support to attorneys in the Real Estate and Transactional practice groups.

Prepare, revise, proofread, format, and finalize correspondence, contracts, leases, closing documents, financing documents, entity documents, resolutions, agreements, and other transactional materials.

Assist with commercial real estate closings, including coordinating closing checklists, signature pages, exhibits, title documents, due diligence materials, closing binders, and post-closing deliverables.

Coordinate communications with clients, opposing counsel, title companies, lenders, municipalities, consultants, engineers, surveyors, and other transaction participants.

Support attorneys handling sales and acquisitions, commercial leasing, development projects, financing transactions, construction-related agreements, loan documents, and related corporate matters.

Assist with land use, zoning, development, environmental review, and municipal approval matters by preparing application packages, organizing submissions, tracking deadlines, and coordinating hearing or meeting materials as needed.

Maintain and organize electronic and physical files, including matter documents, closing sets, due diligence materials, correspondence, and transaction records.

Manage CLE and attorney calendars, deadlines, meetings, conference calls, travel arrangements, and reminders in connection with active matters.

Process time entries, expense reports, client invoices, engagement letters, conflict checks, and other administrative workflow items.

Open, maintain, and close client matters in accordance with firm policies and procedures.

Perform document comparisons, redlining, scanning, filing, bookmarking, indexing, and preparation of electronic closing binders.

Exercise sound judgment, confidentiality, and professionalism in all client and firm communications.

Qualifications 5 years of experience as a legal assistant or legal secretary supporting real estate transactions Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Familiarity with legal document management systems and real estate transaction processes LI-TM2 LI-Onsite INJUN2026