Events & Sponsorship Co-ordinator

Position

Events & Sponsorship Co-ordinatorBased

London / Part Remote, requiring attendance/ running some events in person, working 24 hours per weekBasic starting salary £27k - 20 days' holiday (pro-rata) plus bank holidays.The closing date

Monday 27th April, with Interviews taking place Wednesday 29th /Thursday 30th April.

Submissions of covering letter and CV - please email

Overview:Highly organised, proactive and confident communicator, you will coordinate VAA events, partnerships and sponsorship activity to support member engagement, community growth and revenue generation.Working in a fast-paced environment, this role is ideal for someone with 2+ years’ experience in events, partnerships or sponsorship, who enjoys building relationships and delivering high-quality events and initiatives.Role & Main Duties:Creating and coordinating all VAA events and courses (internal, external and networking), including setting up creatives and publishing Attending regular in-person meetings in London and occasionally other UK locationsSourcing and building relationships with speakers for events and courses, and liaising with partner organisationsSourcing and coordinating judging panels for art prizes (VAO, AOY, Art100), including relationship management with judges and associated organisationsIdentifying and building relationships with artists, collectives and organisations (e.g.

Art Trails, Open Studios, Art Fairs)Maintaining ongoing communication with partners and artist networks, sharing monthly updates on VAA opportunities, events and offersDeveloping partnerships and sourcing sponsorship opportunities aligned with VAA activitiesPresenting at events and preparing supporting presentations and materialsCreating promotional assets and offer creatives for events and partnershipsCoordinating event content and managing post-event follow-upOrganising networking events, including annual flagship and team eventsAssisting in coordinating and attending the VAO Finalist Show in London, and other Art Prize eventsManaging and updating contact databases and directoriesMaintaining accurate and timely records across all activities using Notion platformCoordinating the annual schedule of events and projects, ensuring clear communication across the teamResearching and developing new event ideas, engaging with prospective partners and handling related enquiriesProviding support to members and non-members with event-related queriesPartnerships & Sponsorships:You will take ownership of maintaining and developing VAA partnerships and sponsorships, working closely with events and wider organisational activity.This includes identifying new opportunities, building long-term relationships, and managing collaborations with speakers, partners and sponsors.

The role requires ongoing communication, organisation and strategic thinking to maximise value from each partnership.Skills and qualifications:· Relevant experience in events, partnerships, sponsorship or similar role· Strong organisational skills with the ability to manage multiple projects simultaneously· Excellent communication and relationship-building skills· Confident presenter with the ability to engage audiences· Proactive and self-motivated, with a problem-solving mindset· Commercial awareness and ability to identify partnership opportunities· High attention to detail and strong administrative skillsExperience with:· Event planning and coordination (virtual and in-person)· Partnership development and stakeholder management· Working with artists, creative organisations or cultural partners, ideally to have arts-based knowledge and of the industry in London.· CRM systems and database management (e.g.

Notion)· Event platforms and tools (e.g.

Eventbrite)· Creating presentations and promotional materials (Canva)· Cross-team collaboration, particularly with marketing