Office Assistant

OverviewAn established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office.

The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisationKey ResponsibilitiesOffice AdministrationManage office supplies, including refreshments and consumablesCoordinate procurement of stationery and basic office equipmentSupport shipping, courier arrangements, and packaging needsAssist in organising meetings, internal events, and cateringLiaise with external vendors such as cleaners and maintenance providersSupport workspace projects, including potential relocation planningMaintain inventory tracking of equipment and suppliesSupport health and safety processes, including drills and first aid coordinationManage access control and security administrationPrepare onboarding materials and starter packs for new employeesAssist with grant-related administrative tasksPeople & HR CoordinationCoordinate recruitment activities, including interview scheduling with internal stakeholdersPrepare and publish job advertisements via an internal recruitment systemConduct initial candidate screening and support shortlisting processesAssist with onboarding of new employeesProvide administrative support for employee benefits processesSupport engagement with universities for early career recruitment initiativesCandidate ProfilePrevious experience in office coordination, administration, or HR rolesStrong organisational and multitasking abilitiesHigh level of discretion when handling confidential informationExcellent communication and interpersonal skillsProactive, reliable, and detail-oriented approachOpen to work on a 3,5 Days per week basisWe are an equal opportunity employer and value diversity.

All qualified applicants will receive consideration regardless of background or personal characteristics.