Assistant Divisional Finance Director (Chicago)

SALVATION ARMY

NCI DIVISION - Headquarters

POSITION DESCRIPTION

POSITION TITLE: Assistant Divisional Finance Director

LOCATION/DEPT: Divisional Headquarters

REPORTS TO: Divisional Director of Finance

FLSA CATEGORY: Exempt

STATUS TYPE: RFT

PAY GRADE: 411

PAY RATE: 97,633-122,041

OUTCOMES

The financial health of the NCI Division is maintained through strategically developed, implemented and analyzed budgets, Salvation Army policies and procedures, accounting principles/guidelines and business practices. The financial management of the Division also complies with all professional and mandated accounting principles and guidelines.

Direction is provided to staff in a manner that ensures a commitment to The Salvation Army's high standards of productivity, service excellence, timely results and adherence to policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Management
  
  
  
  • Provide overall management and oversight to General Fund activities.
  
  
  • Provide training and consultation to Corps Officers in the areas of planning, execution and evaluation of financial activities or matters, including researching and resolving questions as required.
  
  
  • Provide leadership to Finance department staff that ensures good customer service to clients, adherence to Salvation Army policies and procedures, timely and accurate reporting, enthusiasm for the goals and objectives of the NCI Division and Finance department, and a high level of commitment to The Salvation Army.
  
  
  
  


• Planning/Administration
  
  
  
  • Oversee the documentation or workflows and procedures for Corps Accounting Center, and General Fund activities
  
  
  • Provide training in the use of the Acumatica accounting system to Salvation Army staff as requested.
  
  
  • Provide advice and support to the Divisional Director of Finance in the management and planning of both short-term and long-term department goals and objectives.
  
  
  • Provide support to the Divisional Director of Finance as requested.
  
  
  
  


• Financial Services/Activities
  
  
  
  • Provide financial consultation to department directors, Corps officers and Finance Department staff as required.
  
  
  • Prepare financial analyses and forecasts for all Corps on a regular basis, including offering effective and appropriate recommendations, responses and actions for the Corps to be able to ensure they are operating effectively within the Salvation Army's mission.
  
  
  • Review, analyze and report on General Fund transactions and activities.
  
  
  • Oversee 1099 processing, including TIN matching for vendors throughout the year and auditing of payable files.
  
  
  • Review, analyze and provide recommendations relating to Corps annual operating budgets, and mid-year budget revisions, if necessary, in coordination with the Director of Internal Audit & Budgeting as well as the Divisional Director of Finance
  
  
  • Provide in-depth analysis, recommendations and training to enable Corps to recover and sustain financial stability, including providing the Divisional Finance Board with regular status reports relating to a Corps debt recovery plan when if applicable.
  
  
  • Prepare and coordinate the FASB consolidation and supporting schedules submitted annually to THQ, including reviewing eliminations for propriety and accuracy.
  
  
  • Serving as the Acumatica System Administrator, act as the liaison between the Division and THQ for Acumatica issues and requests, ensure a high system security level for all Acumatica users as appropriate, and provide in-depth training to new Acumatica users as required.
  
  
  • Maintain a uniform Chart of Account for the NCI Division.
  
  
  • Assist with Internal Audit in coordination with the Director of Internal Audit & Budgeting as well as the Divisional Director of Finance, reviewing for compliance with Territorial Internal Audit Requirements and appropriateness/ usefulness as a resource to Corps Officers and their advisory boards or councils.
  
  
  • Coordinate and assist with the preparation of items for the external audits of the various corps or programs that are required to have external audits.
  
  
  • Assist the Divisional Director of Finance in assuring that Divisional accounting practices are in accordance with Salvation Army guidelines and expectations.
  
  
  • Review Divisional corporate account activity for the reasonableness and propriety of monthly activity.
  
  
  • Oversee non-governmental grants, including tracking of funds, initiating invoices, and managing the Acumatica grant module.
  
  
  • Assist with banking processes and approvals, including setting up new users.
  
  
  
  


• Other Duties
  
  
  
  • Other department duties as assigned.
  
  
  
  

REPORTING RELATIONSHIPS

This position reports to the Divisional Director of Finance.

In contacts related to this position's duties, this individual acts a representative of The Salvation Army and its mission.

PERFORMANCE MEASURMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved.

Timeliness and accuracy of accomplishing assigned goals will be reviewed.

An evaluation of how effectively services are provided.

EDUCATION/EXPERIENCE

• A bachelor's degree in accounting required, MBA and/or CPA preferred. In lieu of an Accounting degree, extensive experience in accounting will be considered.


• An accounting or finance professional with a minimum of 10 years' management experience.


• Experience in a non-profit organization is preferred.


• 10 years' experience with full cycle accounting responsibilities, including experience with general ledger, financial analysis and budgeting is required.


• An additional background in providing direction in developing accounting practices and staff for a multi-site organization is preferred.


• Significant experience in developing and implementing accounting procedures processes and policies resulting in improved operational efficiency.

COMPENTENCIES

• Willing to promote the mission of The Salvation Army.


• An interpersonal style that is service oriented as well as anticipates and responds to the needs of client departments.


• A demonstrated ability to manage projects, priorities and programs in a constantly changing environment.


• A problem solver with a demonstrated ability to provide leadership in the investigation and resolution of problems.


• A management style that gathers information, consults others, analyzes options and offers fiscally viable opinions that reflect good judgment and investment in the long-term needs of the organization.


• A positive attitude and the ability to be flexible in light of changing job situations/priorities.


• A communication and management style that exhibits the principles and values of the Army as well as fosters team relationships and effectively communicates information.


• An exhaustive knowledge of the principles of accounting and business management, especially in a nonprofit setting.


• A keen understanding of data management and flow of information.


• Excellent communication (verbal and written) and interpersonal skills, using diplomacy and good judgement.


• A hands-on knowledge of how to effectively work with and manage diversity in the workplace.

POSITION LIMITATIONS

• This individual will only commit Army resources that have been allocated or approved.


• This individual will keep the Executive Director of Finance or Divisional Secretary for Business Administration informed on all critical issues relating to their area of responsibility.


• This individual will adhere to all Army policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• This position is required to do light to moderate physical work.


• In order to successfully perform the essential functions of this position, the employee is regul