Title Coordinator

Company Overview

We are a leading manufactured home company managing multiple manufactured home communities and overseeing a high volume of home sales and transactions. Our mission is to provide high-quality housing and excellent service. As we continue to grow, we are seeking a Title Coordinator to join our team. This role sits at the center of our transactions, helping to ensure our title processes run smoothly, efficiently, and in full legal compliance.

Job Description

As a Title Coordinator, you will manage and oversee home title transfers, organize and maintain title records, and act as a key point of contact between internal teams, state agencies, and third parties. This role is well-suited for someone with a legal support background (paralegal, legal assistant, or similar) who thrives on problem-solving, process improvement, and independent ownership of responsibilities. Prior title experience in the auto or manufactured home industries is highly desirable but not required.

Key Responsibilities:

Title Processing & Legal Coordination

· Manage all aspects of title transfers for sold homes, ensuring compliance with state, federal, and local laws.

· Prepare, review, and process title documentation for acquisitions, sales, and abandoned home filings.

· Research and resolve title discrepancies, missing documentation, or VIN/title corrections.

· Communicate with buyers, sellers, state agencies, and lienholders as needed to obtain required information.

· Work closely with legal counsel, regulatory bodies, and internal teams to ensure timely resolution of title issues.

Records Management & Compliance

· Maintain an organized and up-to-date title database.

· Audit title files regularly to ensure accuracy and completeness of records.

· Manage title retrieval processes for abandoned homes and oversee legal filings where necessary.

· Ensure all documentation aligns with internal policies and external regulatory requirements.

Data Analysis & Reporting

· Use Excel (including advanced functions like VLOOKUPs, pivot tables, and data validation) to track title status, generate reports, and analyze trends.

· Support management with reporting and data-driven insights to improve title workflows.

Internal Collaboration & Process Improvement

· Partner with internal teams (sales, finance, legal, operations) to streamline title processing and transaction closings.

· Identify process gaps and recommend solutions to improve efficiency and reduce delays.

· Serve as a key internal resource for title-related questions and problem-solving.

Qualifications:

Experience:

· 3+ years of experience in paralegal work, legal assistant duties, title processing, or related fields such as manufactured housing, auto title, or real estate transactions.

· Familiarity with legal documentation, filing processes, and agency communications.

· Experience handling title discrepancies, transfers, VIN corrections, or abandoned property filings a strong plus.

Skills & Attributes

· Experience managing legal documentation, title research, and processing ownership transfers.

· Ability to resolve complex title defects and VIN discrepancies.

· Strong organizational skills with excellent attention to detail.

· Ability to manage multiple files and deadlines simultaneously.

· Self-motivated and proactive in identifying and solving issues.

Preferred (but not required)

· Experience with manufactured home title processes.

· Experience working with abandoned property statutes or VIN/title correction filings.

· Prior exposure to multi-state title processing.

Why This Role Matters

This is not just a clerical or administrative position. The Title Coordinator plays a critical role in processing home title transfers, managing legal documentation, resolving title defects, and

ensuring regulatory compliance across multiple states. You will work directly with legal teams, regulatory agencies, lienholders, financial institutions, and internal departments to ensure timely and accurate closings. This role is ideal for candidates with experience in paralegal work, legal assistant duties, real estate transactions, auto title processing, vehicle title work, or manufactured home title management. If you are highly organized, detail-oriented, and enjoy resolving complex title issues while managing multiple priorities, this is a strong opportunity to advance your career in title operations, legal services, and real estate support.