Assistant Property Manager

Company Background:

Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term partnerships with our tenants. Longfellow is a highly entrepreneurial organization where we pride ourselves on a shared work ethic and a focus on accomplishing collective objectives. Longfellow strives to develop deep and lasting relationships internally within our team and externally with our investors, clients, vendors, and community through a shared vision and our core values: ethical, respectful, passionate and genuine.

Since its start as a small company in 2009, Longfellow has grown into a 140+ person organization and is now one of the largest privately owned operators and developers in life science and innovation. The firm has a ~12M square foot global portfolio and development pipeline across several major life science markets in the US and UK (North Carolina; Maryland-Washington D.C.; New York City; San Diego; San Francisco Bay Area; and Cambridge, UK), with additional offices in Chicago, Boston and London.

Position Background:

We are seeking to hire an experienced and highly talented individual to function as an Assistant Property Manager for a class A lab/office complex with twenty buildings spanning just under a 700,000sf with 50+ tenants in San Diego, CA. This position will report directly to the Senior Property Manager and General Manager.

This is a dynamic role that will work closely on a daily basis with tenants, facilities management, service contractors, accounting, as well as asset management. The position provides exposure to a full spectrum of duties within a fast-growing real estate development and management firm. As such, the position demands a dedicated individual with excellent attention to detail, leadership skills, facility with numbers, good people skills and the ability to prioritize, multi-task, work independently and solve problems.

Specific Responsibilities:

• Proactively communicate with tenants and cultivate strong tenant relationships;
• Actively respond to tenant requests and follow-up as issues are resolved;
• Code and work closely with accounting team on vendor invoice input into accounting software;
• Assist with regular inspections of the physical properties and tenant spaces to ensure adherence to safety standards, compliance with leases, and to ensure general upkeep of the property;
• Prepare and manage vendor service contracts including service oversight, tracking of scheduled services and vendor quality walks i.e. landscaping and janitorial;
• Ensure tenant work orders are responded to in a timely manner;
• Request and maintain certificates of insurance for vendors and tenants;
• Assist in monthly financial reporting process including accruals, general ledger review, and accounts receivable for tenants;
• Read and abstract all new leases and amendments;
• Manage tenant move-ins and move-outs
• Participate in internal property management meetings;
• Be a liaison with the construction team for tenant repairs and/or improvements

Qualifications:

• Personal commitment to providing best in class service and operations within the portfolio;
• Bachelor’s Degree and California Real Estate License preferred;
• Minimum of 3 years’ experience successfully managing commercial properties, life science industry experience is a plus;
• Basic knowledge of payables/receivables;
• Yardi experience preferred;
• Desire for professional industry growth such as achieving RPA or CPM designation and participation in industry associations;
• Strong knowledge of the physical aspect of commercial buildings, construction, and building systems;
• Working knowledge of commercial leases and service contract forms;
• Familiarity with industry standard accounting systems;
• Individual should possess excellent oral and written communication skills;
• Ability to handle multiple tasks with strong organizational skills;
• Detail oriented with independent work ethic;
• Involvement in professional real estate organization