Executive Administrative Assistant

Company Description:

Caputo & Associates, CPAs, a well-established accounting and advisory firm based in Rye Brook, NY, is seeking a reliable and tech-savvy Administrative Assistant to support day-to-day operations—most notably working directly with our Founder and President.

This is a unique opportunity to step into a pivotal role supporting the head of the firm after nearly 35 years of hands-on leadership. With the business busier than ever, this marks the firm’s first dedicated administrative hire—ideal for someone who is organized, proactive, and ready to make a meaningful impact.

About the Role:

The Administrative Assistant will support firm-wide operations, with a strong focus on executive support, document preparation, scheduling, and communication management. You’ll also collaborate with the accounting team on administrative needs and play a central role in keeping the office running smoothly.

Key Responsibilities:

• Provide direct administrative support to the Founder and President, including managing email correspondence and scheduling
• Organize and maintain digital and physical files and records
• Assist with spreadsheets, documents, and light reporting (Excel, Word, etc.)
• Process bill payments and track expenses
• Support general office administration and accounting team needs
• Coordinate with vendors, clients, and internal staff as needed
• Handle special projects and tasks with discretion and attention to detail

Qualifications:

• Strong computer skills, especially with Microsoft Office (Excel, Word, Outlook)
• Excellent organizational and communication abilities
• Dependable, proactive, and able to work independently
• Prior administrative or office support experience preferred
• Familiarity with basic bookkeeping or accounting processes is a plus (but not required)

Position Details:

• Flexible schedule May - December, with full-time hours required January - April
• Compensation: $55,000+ annually depending on experience (hourly or salaried)
• Benefits include: 401(k) with company match; Health insurance; Two weeks paid vacation
• Friendly, professional environment with long-term team members and strong values