Executive Assistant

A legal services organization in New York City is looking to add a new Executive Assistant to their growing staff.

About the Opportunity:

• Start Date: ASAP
• Location: New York City (Hybrid)
• Assignment Length: Temp ongoing

Responsibilities:
The Executive Assistant will:

• Scheduling, calendar management, and gatekeeping
• Preparing daily/weekly agendas
• Planning and execution of meetings, events, and activities
• Preparing/ensuring the preparation of meeting agendas, materials, and talking points
• Managing meeting follow ups and tracking accountabilities
• Booking travel (primarily domestic)
• Processing expenses
• Correspondence and light research
• Document management and filing
• Providing back-up EA support to other executives and departments when needed
• Special projects and other duties as assigned

Qualifications:

• Bachelor's degree from competitive US college or equivalent
• Minimum five years' experience supporting a C-level executive
• Commitment to the organization's mission
• Superior writing and interpersonal communication skills
• Demonstrated capacity to exercise judgment, strict confidentiality, and discretion
• Ability to match the fast-paced working style, make decisions and changes quickly
• Maintain a positive, open disposition, even in the face of stressful circumstances
• Ability to multitask, remain extremely organized, and manage the multiple moving parts that constitute the job