Executive Assistant

We are seeking a highly organized and professional Temporary Executive Assistant to provide comprehensive administrative support to the President, Director of Tax, and Human Resources team. This is a newly created role , offering an exciting opportunity to shape and develop the position based on the evolving needs of the team. The role is onsite in Green Bay and is ideal for a detail-oriented individual who thrives in a fast-paced environment and can handle sensitive information with discretion. While this is a temporary assignment, there is potential for hire for the right candidate.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for the President, Director of Tax, and HR leadership.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Organize and maintain filing systems and ensure the confidentiality of records and materials.
• Support meeting preparation, including agenda creation, materials distribution, and note-taking.
• Assist with special projects and events as needed across executive and HR functions.
• Liaise with internal and external stakeholders on behalf of the supported leaders.
• Manage incoming calls, emails, and inquiries with professionalism and efficiency.
• Perform general office duties and provide backup support to other administrative staff as needed.
• Work collaboratively with leadership to identify opportunities to further develop and expand the role to best support the needs of the team.

Qualifications:

• Proven experience as an Executive Assistant or similar administrative role supporting senior leaders.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities with a high level of accuracy and efficiency.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to exercise sound judgment and maintain strict confidentiality.
• Professional demeanor and ability to interact effectively with all levels of the organization