Intellectual Property Coordinator

Docketing Specialist

6–12 Month Contract

Hybrid | 20–40 Hours/Week

Overview:

Our client is seeking a Docketing Specialist contractor to support Intellectual Property administrative processes tied to patent office examination. This individual will manage internal workflows, ensure accurate client communication, and maintain documentation and confidentiality. This is a flexible hybrid role (20–40 hrs/week) ideal for professionals with IP operations experience.

Job Description:

• Manage internal systems and workflows to support operational efficiency.
• Monitor client communication inbox and retrieve key prosecution documents.
• Assign cases to CAS Examiners and manage workload communication.
• Enforce deadlines and resolve flagged errors quickly.
• Review new batch packages, finalize deliverables, and submit to clients.
• Maintain clear documentation and protect client confidentiality.
• Support cross-training and other admin tasks like SFDC LEX entries.

Qualifications:

• Associate’s or Bachelor’s Degree preferred (Paralegal coursework a plus)
• 2+ years in administrative or IP support roles
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent communication, time management, and organizational skills
• Ability to handle confidential matters with discretion