Office Coordinator

Job Title: Office Coordinator

Location: San Francisco, CA

Schedule: 5 days onsite, 8:00am – 4:00pm PT

Salary: 85k base + Generous bonus and benefits

Our client, a close-knit private equity firm is seeking a polished and personable Office Coordinator to oversee daily operations in their San Francisco office. This is an excellent opportunity for someone who enjoys being the go-to person and thrives in a fast-paced, service-focused environment. The role involves working closely with C-suite executives and administrative colleagues across the San Francisco and Austin offices to ensure a smooth, welcoming, and well-run workplace. The ideal candidate is highly organized, detail-oriented, and service-minded. This role touches all aspects of office operations, from calendar coordination and vendor management to event planning and day-to-day office upkeep.

Key Responsibilities

Office & Administrative Operations

• Oversee all aspects of office management, ensuring a clean, organized, and professional workspace

• Serve as the first point of contact for visitors and team members, providing warm and attentive support

• Maintain office supplies, snacks, and equipment; coordinate with vendors and service providers

• Manage calendars, meeting schedules, and conference room logistics

• Partner with the Austin-based Office Manager and liaise with executive leadership

Events & Culture

• Coordinate catered lunches twice weekly and support the planning of firm events, celebrations, and offsites

• Collaborate with the Social Committee to enhance office culture and engagement

Facilities & Vendor Oversight

• Act as a point of contact for building management and IT support

• Manage external vendors for services such as cleaning, maintenance, and mail handling

• Assist with ad hoc administrative projects as needed

Qualifications

• Bachelor’s degree required

• Minimum of 2 years of experience in office coordination, administration, or related roles

• Strong written and verbal communication skills

• Friendly, polished, and professional demeanor with a high level of discretion

• Excellent organizational skills and ability to prioritize tasks in a fast-paced environment

• Trustworthy, dependable, and comfortable handling confidential information

This is a great fit for someone who enjoys being central to a team’s success and takes initiative to keep things running smoothly. The firm offers a supportive environment, meaningful work, and a chance to be part of a dynamic and respectful culture.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.