Purchasing Assistant / Mail Clerk

Our client, a San Francisco-based legal organization, is seeking a detail-oriented and dependable Purchasing Assistant / Mail Clerk to support both mailroom and purchasing functions. This role plays a key part in managing mail distribution, shipping logistics, vendor documentation, and general administrative support. The ideal candidate thrives in a professional environment, demonstrates strong organizational skills, and is comfortable balancing routine tasks with time-sensitive responsibilities.

**Please note this is an on-site, contract role based in San Francisco, CA. Pay will be $27-$28/hr.**

Key Responsibilities:

• Receive, sort, and distribute incoming mail and packages from USPS, FedEx, UPS, Amazon, and others.
• Prepare and meter outgoing mail and packages; ensure accurate postage and timely dispatch.
• Maintain tracking logs for incoming and outgoing deliveries, including secure and time-sensitive items.
• Coordinate with internal teams and external carriers to resolve any delivery or shipment issues.
• Monitor and restock mailroom supplies; arrange servicing for mailroom equipment as needed.
• Coordinate document shredding, off-site storage, and e-waste pickups in accordance with compliance policies.
• Manage and update vendor profiles in procurement systems, including onboarding and verifying documentation (e.g., W-9s, certificates of insurance).
• Track supplier insurance documentation and ensure up-to-date compliance.
• Reconcile office supply purchases and mobile billing; ensure proper documentation and allocation.
• Maintain IT asset records and support administrative duties including inbox management, scanning, scheduling, and tracking logs.
• Prepare billing reports, organize training materials, and perform other administrative duties as needed.

Qualifications:

• High school diploma or equivalent required; Associate’s degree or relevant certification preferred.
• 1–2 years of experience in a mailroom, purchasing, logistics, or administrative support role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Adobe Acrobat); experience with procurement systems is a plus.
• Strong attention to detail and excellent organizational skills.
• Professional communication and customer service skills, especially in a legal or corporate setting.
• Ability to lift and move packages (up to 50 lbs) and operate standard mailroom equipment.

Please submit your resume for consideration

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