Executive Assistant

A globally respected nonprofit at the forefront of scientific innovation and sustainability is seeking a dynamic Executive Assistant to support its Board of Directors. With a mission rooted in advancing societal needs and lifelong learning, the organization fosters a collaborative and inclusive culture that values professionalism, purpose, and progress. This role is temporary, with potential to go perm.

Who You Are

• Experienced in providing high-level administrative support to CEOs and board members in fast-paced, mission-driven environments
• Deeply knowledgeable about board governance, nonprofit compliance, and organizational best practices
• Exceptionally organized and detail-oriented, with a talent for managing complex schedules and preparing high-quality board materials
• Comfortable working with volunteer-led boards, demonstrating patience, diplomacy, and strong follow-through
• Trusted with confidential information and experienced in drafting formal documents such as meeting minutes, resolutions, and agendas

What You’ll Do

• Serve as a strategic partner to the CEO and board, offering guidance on governance, compliance, and organizational strategy
• Take ownership of all board-related logistics, including scheduling, material preparation, and documentation
• Act as the primary liaison between executive leadership and the board, ensuring seamless communication and alignment
• Oversee governance frameworks, including bylaws, board elections, and committee operations
• Plan and execute high-profile events such as board dinners, ceremonies, and leadership meetings
• Lead onboarding and training for new board members and committee chairs
• Represent the organization at key events, maintaining relationships with influential stakeholders

What Success Looks Like

• The CEO and board are consistently well-prepared, aligned, and supported in all governance matters
• Board operations run smoothly, with clear communication, timely materials, and well-documented decisions
• Governance policies and procedures are up-to-date, compliant, and effectively implemented
• Events and meetings are executed flawlessly, enhancing the organization’s reputation and stakeholder engagement
• New board members are onboarded efficiently and feel confident in their roles

Pay Rate Range: $40-50 per hour, based on experience

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.